How Women Entrepreneurs Can Leverage AI for Business Success

How Women Entrepreneurs Can Leverage AI for Business Success

In today’s rapidly evolving technological landscape, women entrepreneurs are harnessing the power of artificial intelligence (AI) to enhance productivity and streamline operations. If you haven’t already explored AI, now is the time!

During a recent Lunch & Learn, Stephanie Sy from Thinking Machines shared practical ways to immediately leverage Generative AI in business:

1. Smart Meeting Management
One of the standout tools discussed was the Fathom Notetaker. This AI-driven tool automatically joins meetings, transcribing conversations in real-time and generating comprehensive minutes. Here’s how it can empower entrepreneurs:

  • Efficient Recall: By recording and referencing previous meetings, users can easily recall important details and make informed decisions.
  • Searchable Recordings: Lengthy discussions, often 30-60 minutes, can be searched efficiently, enabling users to extract key points without sifting through hours of content.
  • Enhanced Communication: Managing multiple calls—averaging five per day—becomes less daunting when important details are captured and organized.

The benefits extend beyond personal use; Fathom Notetaker helps improve the management of one-on-one meetings, supports coaching for junior staff, and enhances efficiency for sales teams. It significantly reduces cognitive load, allowing participants to engage more fully in discussions rather than worrying about note-taking.

2. AI for research and writing
AI tools can significantly bolster research and writing efforts:

  • Research Assistants: Tools like Perplexity AI provide quick online research with references, while Custom GPT manages secure internal company knowledge. Jan AI helps with personal knowledge management on local devices.
  • Writing Assistants: Solutions such as Claude and Supermaven offer robust support for content creation.

Using these tools effectively can ensure privacy for sensitive information and tailor AI capabilities to meet specific internal needs. The complexity of technical solutions often makes web-based AI applications more practical for businesses than local deployments.

3. No-Code AI Assistants
No-code platforms like Poe empower entrepreneurs to create AI assistants without technical expertise. These assistants can:

  • Simulate coaching sessions and offer leadership guidance.
  • ⁠Roleplay marketing messages or customer interactions.
  • ⁠Efficiently process business cards and review resumes for international markets.

The key to maximizing these tools lies in crafting effective prompts. Well-structured instructions enhance AI performance, making it easier to handle a variety of tasks, from emotional intelligence applications to translations.

The Key to AI Success

However, in order to truly use AI, it is really important to consider this: At the heart of successful AI automation is the ability to articulate clear instructions. Strong communication skills are essential for delegating tasks effectively and setting clear expectations. Entrepreneurs should recognize that they don’t need coding expertise to automate processes; instead, structured thinking and precise instructions are what drive better AI performance and results.

For the non-tech leader who is looking to add in AI to their current operations, here are some things to consider :

1. Start Small with Clear Business Goals
For non-technical leaders, it’s easy to feel overwhelmed by the vast capabilities of AI. Instead of trying to implement complex solutions, start small by identifying one or two business pain points—such as customer support, content creation, or internal knowledge sharing—and explore AI tools that address those specific needs.

Tip: Ask yourself, “What task do I or my team spend too much time on that could be automated or streamlined?” Let that guide your AI adoption journey.

2. Assess Data Readiness and Privacy Needs
Before integrating AI, consider the state of your current data. Is it organized, accessible, and secure? Many AI tools work best when they have clear, structured data to analyze. Also, ensure that any tool you use complies with data privacy regulations, especially if your business handles sensitive client or financial information.
Consider: Tools like Custom GPTs or private knowledge bases are great for keeping sensitive data secure while still benefiting from AI.

3. Upskill Your Team on Prompting and AI Literacy
Even without a tech background, understanding how to give clear and structured prompts to AI tools is a game changer. Leaders can invest in quick trainings or workshops on prompt engineering and AI basics to empower their teams.

Practical idea: Host a “Prompt-a-thon” in your team where everyone experiments with writing prompts to solve real business tasks. It’s a fun and low-stakes way to build confidence.

Embracing AI for a Competitive Edge

The insights from the Gen AI Lunch and Learn highlight the immense potential of AI tools in enhancing productivity and efficiency for women entrepreneurs. By embracing these technologies and fostering a culture of collaboration between AI and human capabilities, women can not only stay ahead in their industries but also pave the way for a more innovative future.

If you need help with AI automation and integration, do get in touch with Thinking Machines for your business needs.

Stephanie Sy
Founder CEO, Thinking Machines Data Science
LinkedIn: https://ph.linkedin.com/in/stefsy | https://ph.linkedin.com/company/thinkdatasc
Facebook: https://www.facebook.com/thinkdatasci/
Website: https://thinkingmachin.es/